Constitution of the HMC JCR

PREAMBLE

The name of the body hereby constituted shall be Harris Manchester College Junior Common Room (the “JCR”). 

The JCR shall be a self-governing body existing to: 
a. Represent and advance the interests of its Members to the relevant authorities both inside and outside Harris Manchester College (the “College”); 
b. Promote the responsible and fair government of the College and University of Oxford;
c. Provide orderly administration of the communal facilities that its members elect to enjoy; 
d. Maintain and improve the College life of its Members. 

The JCR shall foster: 
1.    Equality and respect for all its Members regardless of religion, gender, sexual orientation, race, age or disability; and
2. Participation by being as democratic as possible, involving as wide a range of its members in its decision making as possible and appropriate. 



AFFILIATION

(1) The JCR must keep a list of affiliations to external organisations, including the Oxford University Students’ Union (Oxford SU) and National Union of Students (NUS).
a. Votes of affiliation or disaffiliation from external organisations shall be proposed as a Special Motion, as outline in outlined in Articles (42) and (43).


 (2) Affiliation with Oxford SU provides the JCR with voting rights at Oxford SU Council. Harris Manchester College is represented at Oxford SU Council by five votes on each Oxford SU motion, with one vote each for the following representatives:
1.    The JCR President
2.    The JCR Oxford SU Representative
3.    The MCR President
4.    The MCR Oxford SU Representative
5.    One other JCR Committee member
a. The Committee member will be determined by the JCR Committee.
i. If the role of the Oxford SU representative is vacant within the JCR or MCR Committee, a representative will be determined by the respective Committee.

 
MEMBERSHIP

ORDINARY AND HONORARY MEMBERS
(3) The Junior Common Room (JCR) shall consist of “ordinary members” and “honorary members”. 
a.    Ordinary members of the JCR are defined as the undergraduate and graduate students, deferred students and visiting students of Harris Manchester College. 
i.    All ordinary members have full voting rights in elections and General JCR Meetings, except for deferred and part-time students, who only have voting rights in online ballots. 
ii.    Ordinary members may use JCR facilities and have access to JCR records/accounts.
b.    Honorary members of the JCR are defined any person(s) that the JCR may elect by proposing an Ordinary Motion, including but not limited to Harris Manchester alumni. 
i.    Honorary members may use JCR facilities without the need to be accompanied by a JCR member. 
ii.    Honorary Members shall not have voting rights or provide quorum at JCR meetings.
iii.    Honorary Members shall not have access to JCR records/accounts or be permitted to attend JCR (General, Hustings, Emergency or Committee) meetings, unless invited as an Advisor in line with Article (4).


ADVISORS
(4) Advisors of the JCR are defined as individuals invited by the JCR to attend specific JCR meetings and access specific JCR records in order to advise over JCR matters.
a. The role of an Advisor does not provide the individual with JCR membership, voting rights or quorum at JCR meetings.
b. Retiring Officers shall automatically assume the role of an Advisor to their successors during the remainder of their time as an Ordinary member.
c. Non-members may be invited to assume the role of an External Advisor.
i. An Ordinary Motion must pass for external individuals to assume the role of an Advisor.
        I. The Ordinary Motion shall state the Advisor’s responsibilities and rights to attend JCR Meetings and access JCR records.
        II. The Ordinary Motion shall state the time length of the Advisor’s role.
d. The JCR Secretary shall retain a list of current Advisors, which will be made available to all JCR members upon request.


OPTING OUT
(5) Any member shall have the right to opt out of JCR membership, but must do so by writing to the JCR Secretary in the first three weeks of Michaelmas Term of any given year. 
a. Those who have opted out may not attend meetings, except when invited in line with either Article (4) or Article (46)(b)(7), shall not stand for office nor vote on any matter. 
b. Those opting-out should not be unfairly disadvantaged, with regard to the provision of college services, by reason of their having opted-out.
c. Such persons may resume membership at any time by written notification to the Secretary.
THE COMMITTEE

COMPOSITION OF THE JCR COMMITTEE
(6) The JCR Committee shall comprise the following officers with respective rights and obligations.
i.    The Executive Officers of the JCR Committee shall be:
        The President
        The Vice-President (selected from the JCR Executive Committee by the President)
        The Secretary
        The Treasurer
        The Bar Manager
        MCR President (without voting rights)
    The Social Secretary
ii.    The Non-Executive Officers of the JCR Committee includes any other officer listed in Schedule 1.
iii.    A full Officer list and the requirements of office for all committee members are contained in Schedule 1.
I.    Officers are only authorised to fulfil the duties of their position, as set out in Schedule 1.
II.    Officers may also, by mutual agreement, delegate duties to one another.
III.    In appropriate circumstances, the incumbent JCR President may permit two students to serve as joint officers in a single role. The burden is on the would-be joint candidates to demonstrate why the role cannot be performed by either one of them on their own. Each of the following positions: (i) JCR President; (ii) JCR Secretary; (iii) JCR Treasurer; shall not be held by more than one person under any circumstances.


TERMS OF OFFICE
(7) The terms of officers shall expire between the end of 8th week and the end of 9th week of Michaelmas Term.
a. Officers are expected to have cleared up any outstanding matters and made an orderly handover to their successor by the end of Michaelmas Term.


SUB-COMMITTEES
(8) Any Officer of the JCR Committee may form and chair a sub-committee, should the need arise.
a.    The appointment and election of sub-committee members shall be conducted at the discretion of the chairing officer.
i.    Membership of a sub-committee does not provide an individual with membership to the JCR Committee.
b.    A sub-committee shall act within the rights and obligations of the chairing officer, as set out in Schedule 1.
c.    The chairing officer of a sub-committee shall report to the JCR President, JCR Committee and General JCR Meetings as required, and make their accounts available to the JCR.


JCR PRIVILEGES
(9) A privilege is defined as JCR expenditure which only benefits the JCR Committee, and which recognises the time and effort expended by officers in the fulfilment of their duties. 
i.    A Privilege with a value of under £100 must be agreed upon by the JCR Committee and communicated by email to all JCR members before being reimbursed.
i.    A JCR member may amend or retract a proposed Privilege by proposing an Emergency Motion in line with Article (44).
ii.    If no Emergency Motion of amendment or retraction is put to the JCR President, the Privilege will be allowed.
ii.    A Privilege with a value of over £100 must be agreed upon by the JCR Committee and must be put forward as a Budget Motion at the next General JCR Meeting before being allowed.

 
ELECTIONS

THE RETURNING OFFICER
(10) Returning Officer shall ensure elections are run fairly and that all necessary information is communicated to the JCR by email and JCR noticeboard.
a.    The JCR President shall act as the Returning Officer.
b. The JCR Committee must nominate a suitable committee member, with no conflict of interest, to act as an alternative Returning Officer in the event of:
a.    The President’s absence, or,
b.    The President standing for a contested post, or,
c.    An Election Tribunal has called for a re-election.



ELIGIBILITY FOR OFFICE
(11) All ordinary members of the JCR may stand for any office, with the exception of the following positions: 
i.    The President. This position may only be held by an ordinary JCR member who may not concurrently sit on the MCR committee. 
ii.    Vice President. This position is appointed by the President from the JCR Committee. 
iii.    Any office listed below must be held by an ordinary JCR member who is representative and/or holds a demonstrable understanding, interest and affinity of the officer position and its responsibilities:
I.    Women’s Officer.
II.    EDGE Officer.
III.    LGBQT Officer.
IV.    Disabilities Officer.


CAMPAIGNS
(12) No publicity material relating to specific candidates of JCR elections may be produced by any JCR member. 


ELECTION NOMINATONS
(13) Any election nominations must be agreed by the candidate and proposed and seconded by ordinary members of the JCR.
a. Members of the JCR Committee cannot propose or second a nomination.
(14) The Returning Officer shall supervise the election nominations of ordinary JCR members.
a. The Returning Officer shall call for nominations at least seven days before polling begins.
    i. In the Michaelmas Elections for a new JCR Committee, the call for nominations shall take place in Sixth Week of Michaelmas Term.
b. The Returning Officer shall close nominations at 8:00 p.m. three days before polling begins. 
c. The Returning Officer shall communicate valid nominations to the JCR by email and the JCR Noticeboard two days before polling begins.
d. The Returning Officer shall display the time and place of the hustings for any contested positions two days before polling begins.
    
    i. Hustings shall be proposed as a Hustings Motion by the Returning Officer, in line with Article (45).
    ii. Hustings for contested positions shall be held at least one day before polling begins, in line with Articles (31), (32) and (37).

VOTING
(15) The Returning Officer shall supervise the election poll to ensure its adherence to Article (16).
a. The Returning Officer shall publish the election results by e-mail to all JCR Members no later than 48hours after the election poll closes.
b. In the Michaelmas Elections for a new committee, the election poll for JCR elections shall take place in Seventh Week of Michaelmas Term.

(16) Voting at all elections shall be by an online ballot supervised by the I.T. officer. 
a. Online ballots shall open three days after nominations have closed.
b. The online ballot shall be open from midnight to 6:00 p.m. on the consecutive day. 
b. Single Transferable Vote (STV) shall be used in the election.
c. There shall be a "Re-Open Nominations" choice in every such election. 
i.    If "Re-Open Nominations" gains a majority of the votes cast, then further nominations and elections shall be held. 


ELECTION TRIBUNAL
(17) Complaints of unfair conduct by a candidate, or on behalf of a candidate, must be made to the Returning Officer within forty-eight hours of the poll closing. In receipt of a complaint, the Returning Officer shall call an election tribunal and communicate this to the JCR by e-mail. 
a.    An election tribunal shall meet to investigate the allegations within 7 days after the complaint has been made. 
i.    The election tribunal shall consist of three officers, or ex-officers of the JCR, nominated by the JCR Committee. 
ii.    Any Officers with a conflict of interest, including the Returning Officer and the persons by whom or against whom allegations have been made, shall not serve on the election tribunal. 
b.    Those by whom and against whom the allegations have been made have the right to put their case before the tribunal in writing. 
c.    An election tribunal shall report its findings to the JCR by email within 7 days of their first meeting.
i.    The election tribunal must report their findings and shall determine whether re-election of officer positions is needed. 
ii.    All decisions of the tribunal shall be final and must be followed by the JCR Committee.
iii.    Tribunal decisions may be only overturned by the passing of a Special Motion with a two-thirds majority in line with Article (42).


VACANT POSTS
(18) In the event of an office of the JCR falling vacant, this information and a call for nominations must be communicated by email to the JCR. 
a.    Candidate nominations for vacant posts must be in line with Articles (11-14).
b.    If there is no competition for a vacant post, posts may be filled by co-option and ratified by ballot at the next JCR General Meeting.
c.    If there is competition for a post, a by-election shall be held in line with Articles (10-17).
d.    The offices of President, Treasurer, and Secretary shall not be filled by co-option, and shall always be determined by an election in line with Articles (10-17). 
e.    If a Non-Executive post falls vacant, any officer may undertake the functions of any other office until a by-election is held. 
i.    If any of the posts of Women's Officer, EDGE Officer, Disabilities Officer or LGBTQ+ Officer falls vacant, the positions may only be filled by a member of the Committee who satisfies the criteria in Article (11)(iii), or the post shall remain vacant until a by-election is held.
f.    If four or more officers resign at any one time, a full election shall be held. 

 
MEETINGS

TIMING & MINUTING
(20) All JCR Meetings shall be scheduled to start between 1:00pm and 8:00pm.
(21) The minutes from each meeting, with the exclusion of JCR Committee Meetings, shall be emailed to the JCR student body within 48 hours of the meeting closing and shall include the results of any proposed motions and/or elections.
a. The JCR Secretary shall make available a copy of the minutes recorded at any JCR meeting upon request by an ordinary member of the JCR.


QUORUM
(22) A quorum count shall be taken at the time appointed for the start of the meeting, or at any point during the meeting when initiated by a Procedural Motion, in line with Article (46)(b)(4).
a.    During a quorum count, only Ordinary JCR Members with voting rights shall be counted. Other parties present, such as Advisors, do not make up quorate.
b.    The quorum for the JCR meetings are as follows:
i.    The quorum for JCR General Meetings and Emergency Meetings will be one twelfth of the total membership of the JCR (excluding deferred and part-time students), rounded to the nearest whole number.
ii.    The quorum for JCR Committee Meetings will be four, including at least two Executive Officers.
iii.    There shall be no quorum for JCR Hustings.
c.    If the quorum is not met at the start or during the meeting, a period of fifteen minutes will be allowed during which the meeting may resume at any point at which a quorum is reached.
i.    If quorum is not met the end of this period, the meeting shall be deemed to have ended and all outstanding business shall be carried over to the next meeting.
ii.    If quorum is not met at an Emergency Meeting, the Emergency Motion shall be carried over to the next General Meeting.



CHAIRING A MEETING
(23) The Chair shall ensure that the meeting agenda is followed and that the meeting is conducted in line with the constitution. 
    a. The Chair has a casting vote only.
    b. Interpretation of this Constitution shall rest with the Chair.
i.    If the a member feels the Chair’s interpretation of this Constitution is unreasonable, they may propose a Procedural Motion of no confidence, as outlined in Article 46(b)(i).



SUBSTITUTION OF THE CHAIR
(24) The President (or their nominee) shall chair all JCR meetings.
a. In the absence of the President (or his/her nominee), the Vice-President shall chair the meeting, or,
b. In the absence of the Vice-President, the meeting shall elect a chair from those Committee Members present, or,
c. If there is a Procedural Motion of no confidence in the chair, the meeting shall elect a new, substitute Chair to conduct the vote of that motion, who shall then continue as Chair if the motion is passed.


ADDRESSING THE MEETING
(25) Any JCR member, or individual permitted to speak, may address the meeting and shall indicate his/her wish to speak by raising a hand. 
a. Other than the proposer of a motion, each member may speak on an item of business only once, except by the discretion of the Chair. 
i. Raising a point of order, a request for a quorum count or a procedural motion will not prevent a member also speaking on a motion.
b. No speech shall be permitted which is not directly relevant to the business under discussion.



GENERAL MEETINGS
(26) The JCR shall call at least two General Meetings each term, which shall be announced by the JCR President or the Secretary at least three days in advance by e-mail. 
a. JCR General Meetings shall be attended by JCR members only, unless permitted under Article (3)(b.), (4) and (46)(b.)(7).


AGENDA AT GENERAL MEETINGS
(27) The final agenda for a General Meeting shall be emailed to the JCR student body at least 12 hours before the meeting start time.
a.    The final agenda for General Meetings shall include all valid motions submitted for discussion to both the JCR President and the JCR Secretary. 
i. Motions not included on the final agenda, with the exception of procedural and emergency motions, may not be discussed at the meeting.

(28) For General Meetings, the agenda shall take the following format: 
1. Apologies for absence. 
2. Approval of the minutes of the previous meeting. 
3. Matters arising from the minutes of the previous meeting.
4. Reports by Officers and Representatives of the JCR.
5. Ratification of vacant officer positions.
6. Emergency Motions (see Article (44)).
7. Special Motions (see Articles (42) and (43)).
8. Budget Motions (see Article (41)).
i. Treasurer’s Budget – The treasurer’s budget will be presented at the first General Meeting of each term, and shall be voted on in line with Article (41)(b.).
ii. Budget Motions.
9. Ordinary motions (see Article (40)).
10. Any other business.


EMERGENCY MEETINGS
(29) The JCR President shall call an Emergency Meeting within not less than three full days and not more than seven full days of receiving an Emergency Motion in line with Article (44).
a. The Emergency Meeting shall be publicised to the JCR student body as soon as the meeting is called.
b. JCR Emergency Meetings shall be attended by JCR members only, unless permitted as an honorary member under Article (3)(b.), as an Advisor under Article (4) or by Procedural Motion (46)(b.)(7).
c. The quorum for an emergency meeting shall be equivalent to that of an ordinary JCR General Meeting, per s.22.

(30) The agenda for Emergency Meetings shall contain only the topic specified on the Emergency motion received, in line with Article (44).



JCR HUSTINGS
 (31) JCR Hustings for contested positions shall be held at least one day before polling. 
a. The Returning Officer shall propose a Hustings Motion in line with Article (45) and shall chair the JCR Hustings.
b. The JCR Secretary, or their nominee, shall minute JCR Hustings and shall circulate full minutes to the JCR within 12 hours of the start time of polling.

 (32) The agenda for JCR Hustings shall contain the contested positions and all nominations.
a. All nominees shall formally introduce themselves before responding to questions from the floor, in line with Article (37).



COMMITTEE MEETINGS
(33) The JCR President shall call at least two JCR Executive Committee Meetings and at least two full JCR Committee Meetings each term, which shall be announced, by the JCR President or the Secretary at least three days in advance by e-mail.
a.    The JCR Executive Committee Meetings shall be attended by JCR Officers outlined in Article (6)(a) only, unless invited as an Advisor in line with Article (4).
b.    The JCR Committee Meetings shall be attended by JCR Officers outlined in Article (6)(a) and (6)(b), and JCR Society Co-ordinators only, unless invited as an Advisor in line with Article (4).


AGENDA FOR COMMITTEE MEETINGS
(34) For all Committee Meetings, the agenda shall take the following format: 
1.    Apologies for absence. 
2.    President’s Report.
i.    President’s University Report.
ii.    President’s College Report.
iii.    President’s Officer Report.
3.    Treasurer’s Report.
4.    Reports by other Officers and Societies.
5.    Action Points – President shall state the tasks for Officers following the meeting.
6.    Any Other Business.

 
MOTIONS

PROPOSAL, COMMUNICATION & PUBLICATION OF RESULTS
(35) All motions shall be proposed and seconded by ordinary JCR members.
a. All motions, with the exception of Procedural and Emergency motions, shall be communicated by e-mail to the JCR President or Secretary using the Motion Proposal Form by noon on the day before a General Meeting.
b. If neither the proposer nor the seconder is present at the meeting, discussion of and voting on the motion will be delayed until the next JCR General Meeting.
c. Results of all motion votes shall be published within 48 hours to all JCR members in line with Article (21).


WITHDRAWING A MOTION
(36) A motion may be withdrawn either:
i.    By the motion proposer, or seconder (only if the proposer is absent), before the meeting’s final agenda has been communicated to the JCR, or, 
ii.    By the motion proposer, or seconder (only if the proposer is absent), after the motion has been read out by the JCR Secretary in line with Article (37), and with the consent of the meeting.



DEBATING A MOTION
(37) The procedure for all motions shall be as follows: 
1.    The Secretary shall read out the proposed motion and ask the proposer, or seconder if the former is not present, whether they wish to withdraw the motion in line with (Article 36).
2.    The proposer, or seconder, shall formally introduce the motion.
i. The formal introduction shall last for not more than five minutes, except at the discretion of the Chair.
ii. All nominees at JCR Hustings shall formally introduce themselves and their manifesto for not more than three minutes each.
3.    Formal opposing speech, if felt necessary by any present party at the meeting.
i. The formal opposing speech shall last for not more than 5 minutes, except at the discretion of the Chair.
ii. There shall not be a formal opposing speech at JCR Hustings.
4.    Speeches and questions from the floor, including any amendments to the original motion.
i.    Each speech or question shall last for not more than three minutes, except at the discretion of the Chair.
ii.    Each member may only speak once on a given motion, except at the discretion of the Chair.
iii.    Questions at JCR Hustings must be addressed to all nominees for a specific position. Nominees will each have two minutes to respond. 
iv.    Any amendments to the motion must be voted on and pass by simple majority of those at the meeting.
5.    The formal opposer and proposer, in that order, shall have the right to a summing up speech.
i. No new information may be introduced in the summing up speeches.
ii. The summing up speeches shall last for not more than two minutes each, except at the discretion of the Chair.
iii. All nominees at JCR Hustings shall have the right to a summing up speech.
6. The JCR Secretary may read out the final proposed motion with any amendments added, at the discretion of the Chair.
7. The meeting shall vote on the proposed motion.



VOTING
(38) Voting at a meeting shall be by show of hands from JCR members with voting rights. 
a. The Chair shall have the discretion to carry out any vote by secret ballot or by survey of the entire JCR membership. 
b. The passage of Ordinary, Procedural and Budget Motions shall require the support of a simple majority of votes.
c. The passage of Emergency and Special Motions shall require a two-thirds majority of votes.
    i. Special Motions are subject to Article (42) and shall require a two-thirds majority of votes from an online ballot of the full JCR student body to pass.


POSTAL VOTING
(39) Postal votes from a current JCR member with voting rights will be accepted on any motion tabled for vote on a meeting’s agenda. 
a. Postal votes must be emailed to either the JCR President or JCR Secretary up to the final count of votes at the meeting.
b. Each postal vote must specify to which motion it pertains and state whether the vote is in favour, against or an abstention.
i. JCR members are eligible to vote on a motion only once; members who vote on the motion at the JCR meeting are not eligible to have a postal vote on the same motion.




ORDINARY MOTIONS
(40) Ordinary Motions shall be proposed and seconded by a JCR member and shall be communicated by e-mail to the JCR President or Secretary using the Motion Proposal Form by noon of the day before a General Meeting.
a. The passage of Ordinary Motions shall require the support of a simple majority of votes.



BUDGET MOTIONS
(41) Budget Motions shall be proposed and seconded by a JCR member and shall be communicated by e-mail to the JCR President or Secretary using the Motion Proposal Form by noon of the day before a General Meeting.
a. All Budget Motions must have a spending cap. A motion cannot pass unless it has a spending limit, agreed upon at the meeting.
b. The Treasurer shall propose a Budget Motion at the first General Meeting of each term.
    i. The Treasurer’s Budget shall include:
    a. A full audited statement of income and expenditure of all JCR accounts (including JCR Bar Account) for the previous term.
    b. A budget proposal for all expenditure from JCR accounts throughout the coming term.
    i. The budget shall set aside money for authorised spending of Officers and Societies over the forthcoming term.
    ii. The budget shall contain any levies and any fees for re-affiliation to all those organizations to which the JCR has been affiliated during the previous year, provided the fee is payable from the JCR account.
e. A full report of the stock levels of the JCR Bar, as published by the Bar Manager in line with Article (55).
f. Proposed wages for Bar Staff and a proposed Honorarium for the JCR Bar Manager in line with Article (57).
    ii. The proposed Treasurer’s Budget may be amended at the General Meeting, but must be voted on in full.
c. Budget Motions shall require the support of a simple majority of votes to pass.
d. Budget Motions can be amended at the meeting, but must be voted on in full.


SPECIAL MOTIONS
(42) Special Motions shall be proposed and seconded by a JCR member and shall be communicated by e-mail to the JCR President or Secretary using the Motion Proposal Form by noon of the day before a General Meeting.
a. All voting on special motions shall be by means of an online ballot of all JCR ordinary members and shall be supervised by the JCR IT Officer.
b.    The online ballot shall state the motion and have the following options: to vote for the motion, against the motion or abstain from voting. 
c.    The online ballot shall open no later than 48 hours after the JCR meeting at which the motion has been presented, and shall be open for 24 hours. 
d.    Votes by online ballot shall have a quorum of one twelfth of the total membership of the JCR, including deferred and part-time students.
e. Special Motions shall require a two-thirds majority of votes to pass.

(43) The following motions shall be designated special motions: 
1. Changes to the Constitution and Schedules.
2. Votes of no confidence, with the exception of:
i. Procedural Motions of no confidence in the Chair outlined in Article (46)(b)(1.).
3. Votes to overturn an Election Tribunal. 
a. In the event of an Election Tribunal being overturned, a new Election Tribunal shall be formed by other members of the JCR Committee in line with Article (17).
4. The annual Charities Vote as outlined in Article (52).
5. Votes of affiliation or disaffiliation to external organisations.
6. Any motion (Ordinary, Budget or Emergency) that a JCR meeting elects to be carried out as a Special Motion, in line with Article (46)(b)(11). 

EMERGENCY MOTIONS
(44) Emergency Motions shall be proposed and seconded by a JCR member and shall be communicated by e-mail to the JCR President or Secretary using the Motion Proposal Form.
a. An Emergency Motion shall only be accepted if either: (i) the matter has arisen in the last 48 hours, and is of sufficient importance in the judgment of the JCR Executive Committee to trigger an emergency meeting subject to s.44(c); (ii) it has received at least fifteen signatures from students of the JCR.
b. The passage of Emergency Motions shall require a simple majority of votes at the meeting.
c. If an Emergency Motion is communicated to the JCR President or the JCR Secretary within not less than three days and not more than seven days before a General Meeting, the Emergency Motion shall be debated at a General Meeting.
i. If an Emergency Motion is communicated outside of the above time limit, an Emergency JCR Meeting shall be held in line with Article (29).
d. All voting on Emergency Motions shall be by means of an online ballot of all JCR ordinary members and shall be supervised by the JCR IT Officer.

HUSTING MOTIONS
 (45) A Husting Motion shall be proposed by the Returning Officer and shall be communicated to the JCR by email and the JCR noticeboard two days before polling begins.
a. The Husting Motion shall list the contested positions and all nominees.
b. The Husting Motion shall publish the time and place of the Husting Meeting.
c. The Husting Motion shall be debated in line with Article (37), with the exception of Article (37)(7), whereby Husting Motions shall be voted on as part of the election polls in line with Articles (15) and (16).

PROCEDURAL MOTIONS
(46) Procedural motions take priority over ordinary motions, but may, at the discretion of the Chair, be limited to one speech for, one speech against, and then the vote on the motion. 
a. Raising a procedural motion does not preclude a member of the JCR from speaking on the ordinary motion. 
b. The following procedural motions shall be passed by simple majority of votes from ordinary JCR members with voting rights at the meeting: 
1. That those present have no confidence in the Chair. 
2. That the meeting be closed. 
3. That the meeting be extended by a specific length of time. 
4. That a quorum count be made. 
5. That the motion now be put, by which discussion moves to summing up speeches. 
6. That the motion be voted on in parts, except for Budget Motions outlined in Article (41)(d).
7. That a non-JCR member be permitted to speak at the meeting, if permission not already granted (e.g. as an Advisor). 
8. That the vote be by secret (paper) ballot. 
9. That there be a recount of votes. 
10. That the discussion not be minuted. 
11. That a motion (Ordinary, Budget or Emergency) be voted on as a Special Motion.
12. That a remark be struck from the minutes.
13. That speeches be limited to a specific length of time (minimum length of one minute) for the remainder of the motion.
14. That a member of the meeting be ejected from the meeting, for the duration of the meeting.
15. That the JCR Secretary tell a joke or pun.

 
MCR AFFILIATION

GENERAL STATEMENT OF JCR-MCR RELATIONSHIP
(47) The JCR shall maintain a strong affiliation with Harris Manchester College’s Middle Common Room (MCR).
    a. There shall be a meeting of the JCR and MCR Presidents at the start of each term to discuss and agree upon Common Room plans, events and budgets.

MCR REIMBURSEMENT TO THE JCR
(48) The MCR shall budget a portion of their termly budget to reimburse JCR Officers to reflect the relative usage of JCR budgets by members of the MCR. 
a. The MCR reimbursement budget shall take into account the budgeted costs of the MCR services provided.
b. The MCR reimbursement budgets shall be budgeted as a relative proportion of a total JCR and MCR budget. 
i. Reimbursements shall be requested by the JCR in line with these relative proportions of the total budget.
c. A preliminary MCR reimbursement budget shall be agreed upon by the JCR and MCR Presidents.
i. The Treasurer’s Budget shall use the preliminary budget until the final reimbursement budget has been agreed upon by the MCR.
ii. It is the responsibility of the JCR Treasurer and JCR President to make clear to the JCR as to the preliminary nature of this budget before the Treasurer’s Budget Motion is agreed upon.
d. A final MCR reimbursement budget shall be agreed at the first MCR General Meeting of the term.
i. If the final MCR reimbursement budget differs from the preliminary MCR reimbursement budget by over one eighth, the JCR and MCR Presidents shall meet to renegotiate officer budgets and a new preliminary MCR reimbursement budget shall be agreed upon.    
ii. The final budget, and final Treasurer’s Budget shall be published to the JCR.
e. It is the responsibility of the JCR Committee to maintain Officer expenditure records, and ultimately to request correct reimbursement from the MCR at the end of a term.

FACILITIES REIMBURSEMENT
(49) The JCR and MCR shall equally pay for College facilities and services debited to the JCR, providing equal usage rights to the students of the JCR and MCR. This includes, but is not limited to:
1. Payments to the JCR Bar Account.
2. Payments to Subscriptions and Affiliations (i.e. newspapers, Wadham College Boat Club)
3. Combined Events hosted by the JCR and MCR, as agreed upon by JCR and MCR Presidents and Social Secretary.

JCR SOCIETIES

(50) All members of the JCR are automatically members of JCR Societies, except for:
    1. When a membership fee applies. A JCR member must pay the membership fee to hold membership to the JCR society.
    2. When a member does not abide by the agreed standards of behaviour as set out in Article (51)(b), and may be temporarily or permanently denied membership by the Society Co-ordinator.

(51) Each Society shall elect a Society Co-ordinator once a year at an open meeting of that society.
a. Society Co-ordinators shall attend JCR Committee Meetings when requested by the JCR President. 
b. There shall be a meeting at the start of each term in which Society Co-Ordinators can agree upon acceptable standards of behaviour and budgets for their Society. It will be led by the JCR President, and attended by all JCR Society Co-Ordinators.
c. Termly expenditure and projected budgets of each Society shall be included within the Treasurer’s Budget in line with Article (41)(b)(i.)




JCR CHARITIES

(52) The JCR shall elect three charities to support each academic year.
    a. The election of the JCR Charities shall be proposed and organised by the Charities and Environment Officer.
i. The Charities and Environment Officer shall call for charity nominations during 0th Week of Michaelmas Term.
a. All valid charity nominations shall be a registered charity and shall be approved at the discretion of the Charities and Environment Officer.
    ii. The Charities and Environment Officer shall propose a Special Motion for charity elections at the first JCR General Meeting of Michaelmas Term in line with Article (42).
b. The three charities with the most votes shall be determined as the three chosen charities for the academic year.  
 i. If ‘Re-Open Nominations’ is chosen as one of the three chosen charities, the Charities and Environment Officer shall propose an Emergency Motion to re-open calls for charity nominations and charity elections, in line with Article (44).

(53) The Charities and Environment Officer shall provide information and updates from each charity when requested by the JCR.
a. The Charities and Environment Officer shall organise and host at least one fundraising event each term, and shall split all profits equally between the three chosen charities.
b. The Charities and Environment Officer shall report on the College’s fundraising efforts.




THE JCR BAR

BAR MANAGER
(54) The Bar Manager is an Executive Officer of the JCR Committee, as outlined in Article (6)(a) and Schedule 1.
a. The Bar Manager has the right to close the bar in extraordinary circumstances.
b. The Bar Manager, the JCR President and the Bursary shall meet at the start of Hilary Term to discuss bar matters and agree upon a Code of Practice to be followed by bar staff.

(55) The Bar Manager is responsible for the JCR Bar bank account.
a. The Bar Manager shall be responsible for payment of bar invoices from the JCR Bar account.
b. The Bar Manager shall ensure that a till report is taken daily.
c. The Bar Manager shall make regular deposits of any bar profits into the JCR Bar account.
d. At the end of each term the Bar Manager shall undertake a report on the JCR Bar account and stock levels.
i. The report shall be supervised by the JCR Treasurer, or their nominee, who shall have no pecuniary interest in the bar accounts.
e. Any reported profits shall be equally split and paid to the JCR and MCR bank accounts.
f. The JCR Bar report shall be included in the termly Treasurer’s Budget at the first JCR General Meeting of term in line with Articles (41)(b)(i)(e) and (41)(b)(i)(f).

For further detail of the Bar Manager’s responsibilities, please see Schedule 1.


BAR STAFF
(56) The Bar Manager shall invite applications for openings in the bar staff from all members of the JCR at the start of each term.
a. Those who have already served as bar staff will have precedence in receiving the posts. 
b. Bar staff must be trained by the licensee before being eligible to work.
c. The Bar Manager and staff are not considered either employees or workers of the College.
d. The Bar Manager and staff shall adhere to the terms of the license held in the Bursary and to the Code of Practice agreed by the JCR President, the Bar Manager and the Bursary.
e. The Bar Manager has the right to suspend or exclude, after reasonable warning, an individual from bar work with immediate effect if the individual does not adhere to the Code of Practice, and the JCR President has the same right in relation to any breaches by the Bar Manager.
f. The Bar Manager shall be responsible for the creation and publication of the bar staff rota.



REMUNERATION
(57) The Bar Manager shall receive a termly honorarium and the Bar Staff shall receive a rate of pay (in the form of bar credit), both of which shall be agreed upon in the Treasurer’s Budget Motion at the first General Meeting of each term Article (41)(b)(i)(f).
a. The Bar Manager shall ensure that bar staff are paid in accordance with the agreed rate of pay, in particular by maintaining an up-to-date staff credit sheet.
b. The Bar Manager shall receive a personalised one litre glass “Beer Boot” from the JCR in acknowledgement of their commitment to provide a well-stocked bar for all JCR members.
    i. Upon receipt of the Beer Boot, the Bar Manager may fill the Boot with their chosen draught libation without charge and shall attempt to imbibe the full Beer Boot as quickly as possible, if they so wish.



SPENDING POWERS

RESTRICTIONS
(58) Spending powers and access to the JCR account are restricted to the JCR President and the JCR Treasurer. This is in compliance with restrictions imposed by banks on the number of signatories to an account.



SCHEDULE 1

The JCR Committee shall comprise of the following officers with respective rights and obligations.

The Executive Officers of the JCR Committee shall be:
        The President
        The Secretary
        The Vice President (selected from the JCR Executive Committee by the President)
        The Treasurer
        Social Secretary
        Bar Manager
        MCR President (without voting rights)
All Executive Officers (or a nominee) are required to attend all JCR General Meetings, Executive Committee Meetings and full JCR Committee Meetings. They may be requested to attend further meetings by the JCR President, College and/or University if deemed appropriate.
All Executive Officers shall provide an Officer Report at all meetings.


The Non-Executive Officers of the JCR Committee shall be:
        Welfare Officer
        Charities & Environment Officer
        I.T. Officer
        Oxford SU Officer
        Sports Officer
        Academic Affairs and Access Officer
Newsletter Officer
        Food and Wine Officer
    i. The Liberation Officers of the JCR Committee shall be:
        LGBTQ+ (Lesbian, Gay, Bisexual, Transsexual, Queer+) Officer
        EDGE (Ethnic Diversity Group for Equality) Officer
        Women’s Officer
        Disabilities Officer
All Non-Executive Officers are required to attend all JCR General Meetings and full JCR Committee Meetings. They may be requested by the JCR President, College or the University to attend further meetings if deemed appropriate.
All Non-Executive Officers shall provide an Officer Report at all meetings.


EXECUTIVE OFFICERS
THE PRESIDENT
i.    The President shall be the chief officer of the JCR and have ultimate responsibility for the administration of the JCR.
ii.    The President shall represent the JCR and act in accordance with its interests. The President may vote at Oxford SU Council meetings, in line with Article (2).
iii.    The President shall call and chair JCR meetings.
iv.    The President shall accept valid motions submitted by JCR members.
v.    The President shall assist and advise individual JCR members and ensure that officers and representatives of the JCR fulfil their mandated duties.
vi.    The President shall act as Returning Officer in all JCR elections in line with Article (10).
vii.    The President shall nominate another JCR Executive Officer to assume the role of JCR Vice-President, to aid in the administration of the JCR and act on the President’s behalf if necessary. 
viii.    The President shall endeavour to ensure the provision of a college Ball on an annual basis. The main responsibility for this event, once agreed with the college, shall fall upon the HMC Ball President(s) (see Schedule 2).



THE SECRETARY
i.    The Secretary shall accept valid motions submitted by JCR members.
ii.    The Secretary shall compile and publish the agenda for all JCR meetings.
iii.    The Secretary, or their nominee, shall record accurate and organised minutes of all JCR Meetings. The Secretary shall publish a full copy of minutes from all meetings to the JCR student body within 48 hours of the meeting and shall include the results of any proposed motions.
iv.    The Secretary shall keep a copy of the JCR Standing Orders (a list of motions passed as JCR Meetings) and a list of all JCR Advisors for the term.
v.    The Secretary shall maintain an up-to-date copy of the Constitution and shall bring such a copy to each JCR meeting.
vi.    The Secretary shall ensure that all JCR administration is in accordance with the Constitution.
vii.    The Secretary shall provide a copy of the standing orders, minutes of JCR Meetings, and JCR Constitution when requested by a member of the JCR.
viii.    The Secretary shall inform officers or representatives in writing of mandates on them or forthcoming votes of no confidence in them. 
ix.    The Secretary shall regularly communicate notices and events within College and the University to all members of the JCR by email.
x.    The Secretary shall communicate all urgent notices to the JCR by email immediately upon receipt.
xi.    The Secretary shall be responsible for running a survey of newspaper and magazine preferences every Michaelmas Term. He shall communicate these preferences to the Treasurer, who is responsible for the management of these subscriptions.



THE VICE-PRESIDENT
i.    The Vice-President shall advise and assist the JCR President in the administration of the JCR.
ii.    The Vice-President may be requested to represent the President at meetings, if the President is unable to attend, or to assume any other Presidential responsibilities and powers, in exceptional circumstances.



THE TREASURER
i.    The Treasurer shall be responsible for the administration of all JCR accounts; hold chequebooks and be a signatory to all such JCR accounts.
ii.    The Treasurer shall keep regular and complete records of the JCR account and monitor the expenditure from the JCR account.
iii.    The Treasurer shall publish a weekly report of expenditure and budgets to the JCR Committee.
iv.    The Treasurer shall propose a termly Budget Motion as outlined in Article (41).
v.    The Treasurer, or their nominee, shall supervise a report on the JCR Bar account and stock levels at the end of each term.
vi.    The Treasurer shall ensure that any reported profits from the JCR Bar account are paid to the JCR bank account.
vii.    The Treasurer shall ensure that the correct amount of MCR reimbursement is requested and paid to the JCR bank account.
viii.    The Treasurer shall liaise with Bursary staff on financial matters.
ix.    The Treasurer shall be responsible for the management of the newspaper and magazine subscriptions, including the cancellation of newspaper subscriptions over the summer period.



SOCIAL SECRETARY
i.    The Social Secretary shall arrange a termly budget of funds to be spent on entertainment.
ii.    The Social Secretary shall liaise with the JCR and MCR Committee and the College to arrange suitable dates for entertainment events.
iii.    The Social Secretary shall take into account the diverse tastes of the JCR members when planning events.
iv.    The Social Secretary shall be responsible for gaining relevant permissions to host an event.
v.    The Social Secretary shall negotiate the terms of hosting the event.
vi.    The Social Secretary shall be responsible for all bookings, hiring and management of artistes and equipment.
vii.    The Social Secretary shall be responsible for the purchase and use of any decorations required for particular events.
viii.    The Social Secretary shall ensure that the JCR Store Room is organised and well kept.
ix.    The Social Secretary shall publicise all events in a suitable manner to all JCR students in good time.
x.    The Social Secretary shall be responsible for the JCR’s Fresher’s Week agenda and shall publish the agenda to all new students.



BAR MANAGER
i.    The Bar Manager has the right to close the bar in extraordinary circumstances.
ii.    The Bar Manager is responsible for the JCR Bar bank account as outlined in Article (55).
iii.    The Bar Manager shall invite applications for openings in the bar staff from all members of the JCR at the start of each term.
iv.    The Bar Manager shall adhere to the terms of the license and to the Code of Practice.
v.    The Bar Manager has the right to suspend or exclude an individual from bar work with immediate effect if the individual does not adhere to the Code of Practice.
vi.    The Bar Manager shall receive a termly honorarium from the JCR Bar bank account.



MCR PRESIDENT
i.    The MCR President shall liaise with the JCR President at the start of each term, as outlined in Article (47).
ii.    The MCR President shall ensure strong affiliation between the JCR and the MCR.
iii.    The MCR President shall be responsible for representing students of the MCR at JCR, College and University meetings.
iv.    The MCR President shall be responsible for providing information on JCR and College matters to the MCR student body.
v.    The MCR President shall assume all roles of office as outlined in the MCR Constitution.



NON-EXECUTIVE OFFICERS

WELFARE OFFICER
i.    The Welfare Officer shall be responsible for providing information and advice to JCR members on all aspects relating to personal welfare, including accommodation (both in and out of college), personal finance, mental and physical health, and domestic matters relating to College life.
ii.    The Welfare Officer shall be responsible for providing information and keeping the Welfare Locker well stocked with free sexual health resources.
iii.    The Welfare Officer shall be responsible for advertising the Welfare Locker to all JCR members.
iv.    The Welfare Officer shall inform and negotiate with relevant members of College staff on welfare matters, and will work in collaboration with the Junior Dean on such matters.
v.    The Welfare Officer may attend and represent the JCR at Oxford SU Welfare Committee meetings and Oxford SU Mature Students Committee meetings.



CHARITIES AND ENVIRONMENT (“C&E”) OFFICER
i.    The C&E Officer shall be responsible for the annual Charity Vote, as outlined in Article (52).
ii.    The C&E Officer shall be responsible for liaising with the JCR’s chosen charities.
iii.    The C&E Officer shall be responsible for arranging, hosting and publicising at least one charitable event each term, with the assistance of the Social Secretary.
iv.    The C&E Officer shall be responsible for collecting all charitable money and equal payment to the JCR’s chosen charities at the end of each term.
v.    The C&E Officer shall report the amount of charitable donations by the JCR at the first JCR General Meeting each term.
vi.    The C&E Officer may attend and represent the JCR at Oxford SU Environmental Committee meetings.
vii.    The C&E Officer shall investigate and instigate energy saving initiatives within the College in conjunction with the Bursary staff.
viii.     This office, at the discretion of the incumbent JCR President, may be divided into two distinct offices of (i) Charities and (ii) Environment, with distinct officers for each role.




I.T. OFFICER
i.    The I.T. Officer shall provide information and advice on I.T. provision within College and the University.
ii.    The I.T. Officer shall assist in the orderly running of the Computer Room.
iii.    The I.T. Officer shall be responsible for liaising with College to ascertain and meet the I.T. needs of JCR members. 
iv.    The I.T. officer shall maintain and update the JCR website.
v.    The I.T. officer shall be responsible for arranging, overseeing and evaluating online ballots of the JCR. 



FRESHERS OFFICER
i.    The Freshers Officer shall be responsible for the organisation and timetable of Freshers’ Week (0th Week of Michaelmas Term).
ii.    The Freshers Officer shall liaise with the JCR and MCR Committee and the College to arrange suitable time and places for entertainment events. 
iii.    The Freshers Officer shall take into account the diverse tastes of the JCR members when planning Freshers Week. 
iv.    The Freshers Officer shall be responsible for gaining relevant permissions to host an event during Freshers Week.
v.    The Freshers Officer shall negotiate the terms of hosting the event.
vi.    The Freshers Officer shall be responsible for all bookings, hiring and management of artistes and equipment during Freshers Week.
vii.    The Freshers Officer shall be responsible for the purchase and use of any decorations required for particular events during Freshers Week.
viii.    The Freshers Officer shall ensure that the JCR Store Room is organised and well-kept during Freshers Week.
ix.    The Freshers Officer shall publicise all events in a suitable manner to all current and new JCR students in good time.
x.    The Freshers Officer shall liaise with the Social Secretary in the organisation of Freshers’ Week, and may be requested to organise specific events
xi.    The Freshers Officer shall ensure that all new students attend a Sexual Consent Workshop during Freshers Week.
xii.    The Freshers Officer shall be responsible for all Officer Facilitator training.
xiii.    The Freshers Officer shall ensure event registration is organised and limited places at events are determined fairly.
xiv.    The Freshers Officer shall offer event registration of Freshers Events to new students first.
xv.    The Freshers Officer shall be available during Freshers Week to welcome new students and to act as co-ordinator of Freshers events.



Oxford SU OFFICER
i.    The Oxford SU Officer shall ensure proper liaison between the JCR and Oxford SU.
ii.    The Oxford SU Officer shall attend Oxford SU Council/General Meetings and vote at Oxford SU meetings in line with Article (2).
iii.    The Oxford SU Officer shall assist and advise JCR members concerning these organisations.
iv.    The Oxford SU Officer shall publicise Oxford SU Meetings and report back to the JCR on Oxford SU decisions.



SPORTS OFFICER
i.    The Sports Officer shall encourage and coordinate sporting activities within College.
ii.    The Sports Officer shall keep the JCR informed about sporting events within the University.
iii.    The Sports Officer shall purchase and maintain JCR sports equipment and other JCR leisure equipment, such as board games.
iv.    The Sports Officer shall maintain a record of the condition of the pool table and other JCR equipment.
v.    The Sports Officer shall be responsible for requesting reimbursement for any damage or losses caused by an individual.  
vi.    The Sports Officer shall be responsible for overseeing the JCR subscriptions for external sports facilities, including rowing facilities and gym memberships.



ACADEMIC AFFAIRS AND ACCESS OFFICER
i.    The Academic Affairs and Access Officer shall act as point of contact for students with concerns about their studies which they have been unable to resolve with their tutor and direct them to other sources of assistance within the college or university. 
ii.    The Academic Affairs and Access Officer shall publicise careers information and events to members of the JCR.
iii.    The Academic Affairs and Access shall liaise with the University Careers Service to investigate careers opportunities for, and raise awareness of, mature students in the University.
iv.    The Academic Affairs and Access Officer shall organise and purchase appropriate carnations for all JCR students sitting examinations.
v.    The Academic Affairs and Access Officer shall publish a ‘Trashing Timetable’ during Trinity Term, specifying the time and place of each student’s final exam.



NEWSLETTER OFFICER
i.    The Newsletter Officer shall publish a College Newsletter to all JCR members on a regular basis to help foster community spirit and let people know what is going on around College and the University.



FOOD AND BEVERAGE (“F&B”) OFFICER
i.    The Food and Beverage Officer shall deal with culinary issues raised by the JCR, and channel feedback from students to the Catering Manager. 
ii.    The Food and Beverage Officer shall be responsible for selecting and buying JCR wine and non-alcoholic alternatives, especially for each formal dinner. 
iii.    The Food and Beverage Officer shall be responsible for ensuring that the JCR is at all times stocked with coffee, tea, and sugar.



LGBTQ+ OFFICER
i.    The LGBTQ+ Officer shall provide information, support and advice on LGBTQ+ affairs to all JCR members.
iii.    The LGBTQ+ Officer shall work alongside other Liberation Officers (Disabilities Officer, EDGE Officer and Women’s Officer) to provide awareness and representation for under-represented groups within the College and University.
iv.    The LGBTQ+ Officer shall represent JCR students who identify as LGBTQ+ at College and University meetings.
v.    The LGBTQ+ Officer shall inform and negotiate with relevant members of College staff on LGBTQ+ matters.
vi.    The LGBTQ+ Officer shall publicise LGBTQ+ events hosted by the College and University.
vii.    The LGBTQ+ Officer shall ensure strong links with LGBTQ+ Societies of the University (such as Oxford University LGBTQ+ Society).



“EDGE” (ETHNIC DIVERSITY GROUP FOR EQUALITY) OFFICER
i.    The EDGE Officer shall provide information, support and advice on EDGE affairs to all JCR members.
ii.    The EDGE Officer shall work alongside other Liberation Officers (Disabilities Officer, LGBTQ+ Officer and Women’s Officer) to provide awareness and representation for underrepresented groups within the College and University.
iii.    The EDGE Officer shall represent JCR students who identify as EDGE at College and University meetings.
iv.    The EDGE Officer shall inform and negotiate with relevant members of College staff on EDGE matters.
v.    The EDGE Officer shall publicise EDGE events hosted by the College and University.
vi.    The EDGE Officer shall ensure strong links with EDGE Societies of the University (such as Oxford SU Campaign for Racial Awareness and Equality).



WOMEN’S OFFICER
i.    The Women’s Officer shall provide information, support and advice to all JCR members.
ii.    The Women’s Officer shall work alongside other Liberation Officers (Disabilities Officer, LGBTQ+ Officer and EDGE Officer) to provide awareness and representation for underrepresented groups within the College and University.
iii.    The Women’s Officer shall represent JCR students who identify with female issues at College and University meetings.
iv.    The Women’s Officer shall inform and negotiate with relevant members of College staff on matters concerning women.
v.    The Women’s Officer shall publicise events that support women’s campaigns hosted by the College and University.
vi.    The Women’s Officer shall ensure strong links with societies of the University that promote women’s campaigns (such as Oxford SU WomCam).



DISABILITIES OFFICER
i.    The Disabilities Officer shall provide information, support and advice to all JCR members.
ii.    The Disabilities Officer shall work alongside other Liberation Officers (Women’s Officer, LGBTQ+ Officer and EDGE Officer) to provide awareness and representation for underrepresented groups within the College and University.
iii.    The Disabilities Officer shall represent JCR students who identify with the issues facing disabled students at College and University meetings.
iv.    The Disabilities Officer shall inform and negotiate with relevant members of College staff on matters concerning disabled students.
v.    The Disabilities Officer shall publicise events that support disability campaigns hosted by the College and University.



SCHEDULE 2

The following positions are not JCR Committee positions. They are to be filled subject to sections 10 – 18 above.  

HMC BALL PRESIDENT / SUMMER EVENT PRESIDENT
i.     HMC Ball Presidency / HMC Summer Event Presidency is not an office of the JCR Committee.
ii.     The HMC Ball President(s) / HMC Summer Event President(s) shall be appointed in academic years in which the JCR President negotiates with the College the holding of the respective event, and will organise a college Ball/Summer Event.
iii.     The HMC Ball President(s) / HMC Summer Event President(s) shall organise the college Ball / Summer Event to take place in Trinity Term, in or before Week 2.
iv.     The HMC Ball President(s) shall organise a college Ball which is entirely college-internal, and will last roughly from 5pm until 3am. Entertainment and refreshments will be provided throughout the evening and night, along with a dinner (in a buffet format, preferably in at least two sittings) in the Arlosh Hall. The most recent maximum capacity was 250 people, though there is room for expansion.
v.     The HMC Summer Event President(s) shall organise a college Summer Event which will take the format of a garden party in college into the evening (roughly 4pm – 9pm), followed by an external event (e.g. a hire venue, a river cruise, etc.). Suggested maximum capacity is 200 people.
vi.     The HMC Summer Event President(s) shall take into consideration the primary reason provided by the college for alternating between Balls and smaller scale Summer Events, which is to minimise late-night disturbance to neighbours of the college. The college has also expressed budgetary concerns.
vii.     The HMC Ball President(s) / HMC Summer Event President(s) shall have the discretion to appoint a committee to support them. The JCR and MCR social secretaries will provide organisational support to the President(s).
viii.     The HMC Ball President(s) / HMC Summer Event President(s) shall oversee the event budget, preferably with the support of an appointed Ball / Summer Event Treasurer. The JCR may only exercise supervisory power over the budgetary decisions of the HMC Ball President(s) / HMC Summer Event President(s) to the extent of the JCR contribution to the event.



LIBERATION WORKING GROUP CHAIR
i.     Liberation Working Group (LWG) Chair is not an office of the JCR Committee.
ii.     The LWG Chair shall promote the purpose of the LWG: to ‘facilitate dialogue between the SCR/Administration of Harris Manchester College, and its JCR and MCR, with regard to any issues and dialogues concerning Liberation communities (Disabilities, EDGE, LGBTQ+, Women’s) both within and exterior to the College.’
iii.     The LWG Chair shall be responsible for the running of the LWG, comprising all Liberation Officers of the JCR Committee and all corresponding officers of the MCR and SCR.
iv.     The LWG Chair shall chair at least one general meeting of the LWG per academic term, including all members of the LWG and open to all JCR, MCR, and SCR members, as well as all other staff, faculty, and administrative members, of Harris Manchester College.
v.     The LWG Chair shall circulate minutes of the LWG general meeting to attendees of the meeting: once consensus is reached, the LWG President shall publish the minutes to the college at large.
vi.     The LWG Chair shall be permitted to attend JCR Committee meetings on request.